Privacy Notice – Participants to prize contests

Pursuant to Articles 13 and 14 of the Regulation (EU) 2016/679, on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (hereinafter “GDPR”) we hereby inform you on our current policies and practices applicable to the processing of your personal data (the “Personal Data”) collected by Petronas Lubricants Italy S.p.A (“Petronas” or “us”) in connection with #SyntiumAndMe B2B/B2C/FotoContest (the “Contests”):

Data controller and contact details

The data controller is Petronas. Here below you may find the relevant contacts details:
PETRONAS Lubricants Italy S.p.A.
Via Santena, 1 10029 Villastellone, Torino
Tax Code and VAT n. 05082750968
Data protection officer (“DPO”): Avv. Nemio Passalacqua
Email: privacy.eu@pli-petronas.com

Categories of Personal Data

The term Personal Data refers to the personal data you provide to Petronas by creating your account on the website and includes your name, surname, telephone number, e-mail address, company workshops, purchase details (bill / purchase invoice) and vehicle data where applicable as well as in the event that you win a prize, name, surname and contact details of your relatives, if necessary. You shall ensure that your relatives will be informed on the collection of their Personal Data and agree to the processing in connection with the participation to the Contest.

Purposes of the processing and legal basis

Purposes of the processing

Your Personal Data will be collected and processed exclusively for the following purposes:

A. to ensure your participation to the Contest and to provide you with any relevant information (e.g. to contact you in the event that you win a prize);
B. for administrative purposes connected with the performance of the Contest or the fulfillment of legal requirements (e.g., accounting or tax requirements) or for complying with any requests from competent authorities;
C. to share the Personal Data with the other Petronas Group’s companies within the EEA for internal administrative and accounting purposes.

In case you give your consent, your Personal Data will be collected and processed also:

D. to contact you from time to time (e.g., by means of commercial newsletters, text messages, phone calls etc.) for marketing purposes, with information about current or new products, commercial opportunities and services or events sponsored by Petronas that may be of interest to you, as well as to verify customer satisfaction and to carry out market researches and surveys, and also to allow you to participate to others prize contests, rewards, trips and/or receive gifts.

Legal basis

The submission of your Personal Data is not mandatory. However, the refusal to provide your Personal Data may not allow Petronas to guarantee your participation and perform the activities related to the Contest.

In relation to the purpose referred to in paragraph A, the legal basis the performance of the contract which regulates your participation to the Contest.

In relation to the purpose referred to in paragraph B, the legal basis is the compliance with a legal obligation to which Petronas is subject.

In relation to the purpose referred to in paragraph C, the legal basis is the legitimate interest of Petronas as part of a group of undertakings in transmitting personal data within the group of undertakings for internal administrative purposes.

In relation to the purposes referred to in paragraph D, the legal basis is your consent.

Any refusal to provide the consent will not have any effect other than our inability to duly inform you of any initiatives that may be of interest to you.

At any time, you have the right to withdraw your consent.

Data Recipients

Your Personal Data are processed by Petronas personnel and, if necessary or functional to fulfilling the purposes indicated above, your Personal Data may be processed by third parties specifically appointed by us as data processors.

The categories of recipients to whom your Personal Data may be disclosed are the following:

A. third party appointed as data processors, such as IT providers, consultants and legal, accounting, tax, labour and other professionals and agencies, including marketing and travel agencies, as well as other Petronas Group’s companies within the EEA;
B. public entities and authorities, exclusively for the purpose of fulfilling legal and regulatory obligations.

Under certain circumstances, your Personal Data may be transferred outside the EEA among Petronas Group’s companies or to third parties data processors. In such cases, we ensure that Petronas has adopted appropriate safeguards, including binding corporate rules or standard data protection clauses adopted by the EU Commission, in order to guarantee the data subjects with an adequate data protection. You may request to obtain evidence of the appropriate safeguards implemented by Petronas by contacting us at privacy.eu@pli-petronas.com.

Data Retention

Your Personal Data will be retained for no longer than it is necessary to fulfil the purpose of its collection (e.g., the performance of the Contest) and to comply with our legal obligations, to meet regulatory requirements, resolve disputes, maintain security, to prevent frauds and abuse.

In relation to the purpose referred to in paragraph D, in case you have given your consent for such processing, your Personal Data will be retained for two years after the collection.

Rights of the data subject

You have the right to obtain from us confirmation as to whether or not your Personal Data are being processed by us, and, where that is the case, you have the right to request us access to and rectification or erasure of the same or restriction of processing, and to object to processing, as well as the right to data portability, at any time. With respect to the right of data portability, you have the right to receive your Personal Data in a structured, commonly used and machine-readable format and to request the transmission of those data to another controller without hindrance from the controller to which the personal data have been provided.

If you have subscribed for or opted-in to receive our marketing communications you can opt-out at any time, free of charge, requesting that your Personal Data shall not be used for marketing purposes.

In case you wish to access or correct your Personal Data, or you have any questions about this privacy notice, please feel free to contact us at privacy.eu@pli-petronas.com.

Supervisory Authority

In the event of a breach of applicable data protection laws you have also the right to file a complaint with the competent data protection authority.